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HP Deskjet 400 Series Printers - How to Set Up the Printer

Introduction

This document tells how to set up an HP Deskjet 400 or 400L printer. Novice to intermediate HP Deskjet owners should expect to take 15 to 20 minutes to set up the printer.

Since this document does contain instructions, you may want to print it out as a reference.

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Step 1: Connecting the power adapter

  1. Plug the power adapter connector firmly into the printer’s power socket.

  2. Plug the other end of the power adapter cable into a grounded electrical outlet.

    Figure 1: Plug in power cable

  3. If the electrical outlet is on the same side as the parallel port on the printer, fit the power cable into the cable track so that the power cable is held neatly in place.

    Figure 2: Power cable in cable track

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Step 2: Connecting the parallel cable

You must purchase separately a parallel cable to connect the printer to your computer. Use any high-quality parallel printer cable, or order HP part number C2950A or C2951A from a local HP dealer.

  1. Make sure the printer and the computer are turned off.

  2. Connect the printer end of the parallel cable firmly to the parallel port on the printer.

  3. Snap both clips into the notches on the connector.

    Figure 3: Snap clips into notches

  4. Connect the computer end of the parallel cable to the parallel port on the computer and tighten the screws on the connector.

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Step 3: Loading paper

The HP Deskjet 400 series printer prints on plain paper and other paper types. Most plain paper used for photocopying yields good results.

The tables below provide information about other paper types you can use.

Recommended printable weights

Media type
Recommended weight
Paper
Auto feed
60 to 90 g/m squared (16 to 24 pound)
Manual feed
60 to 135 g/m squared (16 to 36 pound)
Envelopes (Manual feed)
75 to 90 g/m squared (20 to 24 pound)
Cards (Manual feed)
110 to 200 g/m squared (110 lb Index maximum: 8.5 point maximum thickness)

Printable paper sizes

Paper size
Dimensions
US Letter
216 x 279 millimeters (mm) (8.5 x 11 inches)
US Legal
216 x 356 mm (8.5 x 14 inches)
Executive
184 x 267 mm (7.25 x 10.5 inches)
A4
210 x 297 mm
B5-JIS
182 x 257 mm
US No
10 envelope: 104.7 x 241.3 mm (4.12 x 9.5 inches)
DL envelope
220 x 110 mm
  1. Open the paper tray.

  2. Extend the paper tray to either the LTR (U.S. Letter) mark.

  3. Switch the paper size selector (A4/LTR) to LTR.

    Figure 4: Switch paper size selector

  4. Insert a stack of paper squarely into the paper tray, print side down, until it can go no farther.

    NOTE: If you are loading letterheads or HP transparencies, insert them print side down, with the top of the page going into the printer first.
  5. Move the paper width guide so that it presses lightly against the paper stack.

    Figure 5: Adjust paper width guide

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Step 4: Installing a print cartridge

NOTE: Use the black print cartridge (HP part number 51626A) supplied with the printer or the color print cartridge (HP part number 51625A), which you can purchase separately. You can use only one of these print cartridges at one time.
  1. Press the Power button to turn the printer on.

    Figure 6: Press Power button

  2. Open the printer door.

    Figure 7: Open printer door

    CAUTION: The star wheels on the printer door have sharp edges. Make sure your hand does not come in contact with the star wheels.
  3. Remove the print cartridge from its box.

  4. Gently remove the blue or green tape(s) covering the ink nozzles. Be careful not to touch the ink nozzles or the copper contacts.

    Figure 8: Remove tape

  5. Insert the print cartridge into the holder at an angle such that the green top is tilted toward you. The arrow on the print cartridge should be pointing toward the inside of the printer.

    Figure 9: Insert cartridge

  6. Push the green top in until the print cartridge snaps into place.

    Figure 10: Snap cartridge in

  7. Close the printer door.

  8. Press the CHANGE CARTRIDGE button.

    NOTE: If you did not install a recommended print cartridge, the print cartridge holder will move back to the loading position, and the Change Cartridge light will continue to blink.
    CAUTION: The ink in the print cartridge has been carefully formulated by Hewlett-Packard to ensure superior print quality and compatibility with your printer. Damage to the printer or the print cartridge resulting from modifying or refilling the print cartridge is not the responsibility of Hewlett-Packard.

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Step 5: Installing the printer software

Microsoft (R) Windows

To install the printer software, 8 MB of RAM is needed with Microsoft Windows 95 or 4 MB of RAM with Windows 3.1 installed in your computer.

NOTE: The HP Deskjet 400 series printer is not supported in a network configuration.

Before using the printer, you must install the printer software.

  1. Perform all procedures listed above.

  2. Turn on the printer, and then turn on the computer.

  3. Complete the instructions below for the version of Windows you are using.

    Windows 95

    1. Restart Microsoft Windows 95.

    2. Windows 95 should recognize the attached printer as a newly added piece of hardware and walk you through the installation instructions. If a screen with instructions appears, go to Step 5. If a screen with instructions does not appear, continue with Step 3.

    3. Click Start , point to Settings , and click Printers .

    4. Double-click Add Printer .

    5. Click Next until a list of manufacturers and printers appears.

    6. Click Have Disk .

    7. Insert the HP’s Printsmart for Windows disk into the disk drive of your computer and click OK .

    8. Highlight the HP Deskjet 400 Printer and choose Next .

      NOTE: Do not click the Have Disk button again.
    9. A window appears prompting you to select a port. Click the port the printer will be connected to, usually LPT1 :, and click Ne xt.

    10. A window appears with the printer name and default setting. Click Yes to make the HP Deskjet 400 Printer the default printer for Windows and click Finish .

    11. Follow the instructions that appear on the screen to complete the installation of the printer software.

      NOTE: You must restart Windows to initialize the printing software. Until Windows 95 is restarted, the printer will not perform as expected.

    Windows 3.1x

    1. Restart Microsoft Windows and make sure no Windows applications are running.

    2. Press CTRL + ESC at the same time.

    3. Select a program on the Task List screen (except for Program Manager), and then click End Task .

    4. Repeat Steps 2 and 3 until all programs are closed, and only the Program Manager is listed.

    5. From Program Manager , click File and then click Run .

    6. Insert the HP’s Printsmart for Windows disk into the disk drive of the computer.

    7. Type your disk drive address (for example, A:\), followed by SETUP, in the command line box.

    8. Click OK .

    9. Follow the instructions that appear on the screen to complete the installation of the printer software.

      NOTE: You must restart Windows to initialize the printing software. Until Windows 3.1x is restarted, the printer will not perform as expected.

MS-DOS (R)

NOTE: You do not need to install the DJPMenu software if printing from a Windows program.

Use the DJPMenu software to define or change the settings on the HP Deskjet 400 series printer if the MS-DOS-based programs do not allow you to do so.

NOTE: The DJPMenu software requires the printer be connected directly to the parallel port of the computer.
  1. Insert the HP’s Printsmart for Windows disk into drive A.

  2. At the command prompt (C:\>), type A:\INSTALL and press ENTER.

  3. Follow the instructions on the screen.

  4. To run the DJPMenu program, type C:\DESKJET\DJPMENU at the command prompt.

  5. For more updated information on the DJPMenu software, please refer to the file C:\DESKJET\DJPMENU.TXT that you have just installed.

Selecting a printer software for the HP Deskjet 400 series printer in each MS-DOS-based program that you use ensures the best support for your printer. If the printer software for the HP Deskjet 400 series printer is not available within your program, select the printer software for the HP Deskjet 500C printer.

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