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HP LaserJet 1200 Product Family - Copier/Scanner Features

Understanding the HP copier/scanner features and benefits

Scan

Use HP software to perform the following tasks to increase efficiency:

  • Easily attach documents to e-mail with one click

  • Edit text (Optical Character Recognition)

  • Store and manage documents electronically with HP LaserJet Document Manager

  • Enhance scanned photos with HP LaserJet Photo Center

Copy

Make Quick Copies when copying the most frequently used type of original. Use HP LaserJet Copy software to customize and make multiple copies.

  • Simple and convenient (Quick Copy)

    • Load the original and press a single button

  • Powerful copier software (Copy Plus)

    • Make multiple copies

    • Enable collation

    • Reduce or enlarge

    • Adjust the contrast

    • Set the copy quality

    • Make color copies by sending them to a color printer

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Identifying the copier/scanner components

Figure 1: HP LaserJet copier/scanner

1 - Media input tray guides
2 - Copier/scanner door
3 - Straight-through media path door
4 - Door release button
5 - Long media extensions
6 - Output bin
7 - Copier/scanner control panel
8 - Media input tray

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Copier/scanner control panel

The copier/scanner control panel has two buttons (see Figure 2 below).

Figure 2: Copier/scanner control panel buttons

1 - Copy button
2 - Scan button
  1. Copy : To perform Quick Copies, even if the computer is turned off, and press Copy.

  2. Scan : To launch HP LaserJet Director, press Scan. If HP LaserJet Director is configured correctly, perform the following tasks:

    • Scan to e-mail

    • Store documents electronically

    • Edit text (Optical Character Recognition)

    • Make multiple and customized copies

    NOTE: To cancel a scan or copy job from the control panel, simultaneously press both buttons.

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Media input tray, guides, and output bin

The media input tray (see Figure 3, call-out 1) is located on the front, top side of the scanner. The media guides (call-out 2), which are located on the media input tray, ensure that the media is correctly fed into the scanner and prevent skewing (crooked image). The output bin (call-out 3) is below the media input tray.

Figure 3: Locating the Media input tray, guides, and output bin

1 - Media input tray
2 - Guides
3 - Output bin
CAUTION: If the media is not loaded correctly, the media might jam and the original document or image might be damaged.

Loading originals in the copier/scanner

  1. Load the original with the side to be scanned facing up. If using the straight-through output path, load business cards with the long side forward.

  2. Adjust the media guides.

  3. Press Scan on the scanner or press Copy for a Quick Copy.

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Copier/scanner door

The copier/scanner door is located on the top of the copier/scanner. The copier/scanner door must be open to remove jams or clean the copier/scanner. To release the latch and open the door, press the button located on the right side, and gently grasp the door and rotate it open. To close the door, rotate the door until it clicks (see Figure 4 below).

Figure 4: Opening and closing the copier/scanner door

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Removing the copier/scanner from the printer

To remove the copier/scanner from the printer, follow the instructions below:

CAUTION: If the copier/scanner is removed before the printer is unplugged, it might damage the printer and scanner. The printer must also be unplugged before reinstalling the copier/scanner on the printer.
  1. Turn off the power switch (220 v models only) and unplug the printer.

  2. Open and remove the left side panel.

  3. Pull up on the scanner cable to disconnect it from the printer.

  4. Slide the copier/scanner up and away from the printer.

  5. Replace the left side panel.

  6. Replace the copier/scanner access panel.

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Copier and scanner software overview

HP LaserJet Director (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

NOTE: Although the HP LaserJet Director and the HP Document Desktop are not available for Windows 95 systems, it is possible to PC fax and scan. See document number BPL10313 for details.

HP LaserJet Director is a quick and convenient desktop tool palette to facilitate many routine office tasks, including the following:

  • Copying

  • Storing or managing scanned text and images

  • Scanning to e-mail

  • Editing scanned text (OCR)

Accessing the HP LaserJet Director (Windows)

  1. In the Windows system tray, click Start .

  2. Click Programs .

  3. Click HP LaserJet 1220 Series .

  4. Click HP LaserJet Director .

  5. An HP icon appears in the Windows system tray. To display HP LaserJet Director on the computer screen, click the HP icon.

Accessing the HP LaserJet Director (Mac OS)

From the desktop, double-click the HP LaserJet Director icon.

To turn off the HP LaserJet Director

Use the following steps to close the HP LaserJet Director:

Windows

  1. Open the HP LaserJet Director .

  2. Right-click on the toolbar.

  3. Select Exit from the Context menu.

NOTE: To restart the HP LaserJet Director after turning it off, click Start , point to Programs , point to HP LaserJet 1220 , then click HP LaserJet Director .

Mac OS

  1. Open the HP LaserJet Director .

  2. From the File menu, select Quit .

NOTE: To restart the HP LaserJet Director after turning it off, double-click the alias on the desktop.

HP LaserJet Document Manager (Windows 98, 2000, Millennium, NT 4.0, and Mac OS)

NOTE: The HP LaserJet Document Manager is not available under Windows 95.

The HP LaserJet Document Manager (Windows) and HP WorkPlace (Macintosh) is a full-featured desktop application for the scanning and copying capabilities of the HP LaserJet 1220. From HP LaserJet Document Manager, perform the following tasks and more:

  • Copy

  • Scan images (or acquire an image from a TWAIN-compliant device)

  • Store and manage scanned images and documents

  • Send scanned images and documents to a fax (a fax software application must be installed on the computer)

  • Send scanned images to e-mail (an e-mail software application must be installed on the computer)

  • Use Optical Character Recognition (OCR) to send scanned text to a word processing application for editing

  • Enhance the image

  • Add annotations

Print (electronically) to HP LaserJet Document Manager from any software application. This feature can be used to access any of the functions within HP LaserJet Document Manager from the documents created in a favorite desktop publishing or word processing application, saving the time it takes to first print and then scan a hard copy version. The online help provides more information about the HP LaserJet Document Manager. See "Accessing the online help" below.

Accessing HP LaserJet Document Manager (Windows)

There are two ways to access the HP LaserJet Document Manager. The first way is to double- click the HP LaserJet Document Manger icon on the desktop. The second way involves the following steps:

  1. In the Windows task bar, click Start .

  2. Click Programs .

  3. Click HP LaserJet 1220 Series .

  4. Click HP LaserJet Document Manager .

Accessing HP Workplace (Mac OS)

  1. Display the desktop.

  2. From the desktop, double-click the HP Workplace icon.

Quick Copy settings

Use the Quick Copy feature to make consistent and convenient copies, even when the computer is turned off. Once the settings are adjusted to reflect the most common type of copy job, the settings do not have to be changed again.

HP LaserJet Copier (Copy Plus)

Use the HP LaserJet Copier when full-featured copying capabilities are needed or when the original differs from the most frequent copy job. Also use Copy Plus when printing color copies or printing the copies on another printer. Consider HP LaserJet Copier a personal copy machine.

Using HP LaserJet Copier

Use HP LaserJet Copier to perform any of the following tasks to copy an original:

  • Print multiple copies of the same document (up to 30 pages)

  • Enable or disable collation

  • Reduce or enlarge the image

  • Adjust the contrast

  • Specify the copy quality

  • Make color copies by sending to a color printer

HP LaserJet Director Toolbox (Windows 9x, 2000, Millennium, and NT 4.0)

Use HP LaserJet Director Toolbox to perform the following tasks:

  • Access the User's Guide online

  • Access the product tour

  • Access online help

  • Access HP’s Web site for support information

Accessing HP LaserJet Director Toolbox

  1. From HP LaserJet Director, click Toolbox .

  2. Click one of the links to access the appropriate help source.

HP LaserJet device configuration

Adjusting settings from the software is sometimes the easiest method. To gain access to default settings, follow these steps:

Windows 9x, 2000, Millennium, and NT 4.0

  1. Click Start .

  2. Click Programs .

  3. Click HP LaserJet 1220 series .

  4. Click Tools .

  5. Click HP LaserJet Device Configure .

Mac OS

  1. Double-click the HP LaserJet Director alias on the desktop.

  2. Click Tools .

  3. Click Device Configuration .

CAUTION: When changing settings in a network environment, the settings for all users are changed.

Find out what product settings are currently selected by printing a configuration page. To print a configuration page while the printer is in the Ready state, press and release the GO button on the printer control panel. For further instructions about adjusting product settings from the software, see the software Help.

HP LaserJet Photo Center (Windows 9x, 2000, Millennium, and NT 4.0)

The HP LaserJet Photo Center is an easy-to-use program for editing digital photographs. With the HP LaserJet Photo Center, perform the following tasks:

  • Open existing photos

  • Create new files

  • Scan images

  • Adjust the size and layout of the images

  • Add text and simple shapes

  • Correct the image’s color, brightness, and contrast

  • Add filters and other special effects

  • Save and print images

Unlike complicated, full-featured photo editing software, the HP LaserJet Photo Center provides image-enhancing wizards to easily change images.

Accessing the HP LaserJet Photo Center

  1. In the Windows system tray, click Start .

  2. Click Programs .

  3. Click HP LaserJet 1220 series .

  4. Click HP LaserJet Photo Center .

Accessing the online help

To access the HP LaserJet 1200 and 1220 online Help, use one of the following methods.

Windows 9x, 2000, Millennium, and NT 4.0

  1. In the Windows system tray, click Start .

  2. Click Programs .

  3. Click HP LaserJet 1220 series .

  4. Click HP LaserJet 1220 Online Help .

HP LaserJet Director

  1. Click Toolbox .

  2. Click How to use the HP LaserJet series printer .

HP LaserJet Document Manager

  1. Click Help .

  2. Click Contents .

Any HP LaserJet 1220 software

  1. Click Help .

  2. Click Contents .

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