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HP Business Inkjet 2800 Printer Series - Driver Installation for Windows

Printer Software for Windows - Direct

The printer can be directly connected to the computer using a USB cable or an IEEE 1284-compliant bi-directional parallel cable. This printer can then be shared with other computers using a simple form of networking, known as locally shared networking.

When setting up the printer, connect it to the computer in either of the following ways:
  • Before installing the printer software: Connecting the printer before installing the printer software allows the New Hardware Found wizard in Windows to guide users through the printer setup.
  • During the installation of the software: Connecting the printer when prompted during the installation of the software allows the installation program to guide users through the printer setup.

HP recommends connecting the printer to the computer when prompted during software installation.

Installing Printer Software for Windows Directly

The steps to install the printer software for Windows directly on a computer are as follows:
  1. Start Windows and ensure that no other applications are running.

  2. Insert the Starter CD in the CD ROM drive. The System Setup Wizard runs automatically. If the System Setup Wizard does not run automatically, click Start and then click Run . Type [CD ROM drive]:\SETUP in the command line box. For example, type D:\SETUP if the D drive is the CD ROM drive.

  3. Click Install Printer Driver from the CD Browser menu.

    Figure 1: CD Browser Startup Page

  4. Click OK after selecting the language for installing the printer software.

    Figure 2: Choose Setup Language Dialog Box

  5. Click the Software License Agreement button and read the agreement. Click OK to close the license agreement and then click Next .

    Figure 3: HP Software License Agreement Page

  6. The Connected directly to this computer option is selected by default. Click Next to install the printer directly to the computer.

    Figure 4: Printer Connection Page

  7. Select a connector type for the printer. The connector can be a parallel, USB, or any other cable. Click Next .

    Figure 5: Connector Type Page

  8. Select the printer model and click Next .

    Figure 6: Model Page

  9. Select Typical Installation (Recommended) to install the most common drivers and components. Click Next .

    Figure 7: Installation Type Page

  10. Specify a name for the printer in the Printer Name text box and click Next .

    Figure 8: Printer Name Page

  11. The Not Shared option is selected by default. If the printer needs to be shared, select the Share as option and specify a share name. Else, click Next .

    Figure 9: Printer Sharing Page

  12. Click Install to begin the installation process.

    Figure 10: Ready to Install Page

  13. Connect the USB cable from the computer to the printer. Ensure that the printer is turned on. Click Skip if the connection is to be established at a later date.

    Figure 11: Looking for new hardware Dialog Box

  14. Click Finish to complete the installation of the printer software.

    Figure 12: Finish Page

  15. Use the Next Steps page to register the printer or view the readme file. Click Close to close the wizard.

    Figure 13: Next Steps Page

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Printer Software for Windows - Network

If the printer has network capability, it can be shared in a network environment by connecting it directly to the network. Users can then manage the printer using the Embedded Web Server (EWS) from any computer on the network.

Administrative privileges are required to install the printer software in Windows 2000 and Windows XP.

To install a printer on the network, first choose the installation option for the type of network. The available options are:
  • Client/server network: If the network has a computer acting as a dedicated print server, install the printer software on the server and then install the printer software on the client computers using the Add Printer wizard.
  • Peer-to-peer network: In a peer-to-peer network (a network without a dedicated print server), install the software on the computers that will be using the printer.

Installing the Printing Software on a Network

The steps to install the printer software on a network are:
  1. Connect the printer to the network. Ensure that the printer is turned on and a local area network (LAN) cable is connected from the printer to the hub, the router, or the network access points.

  2. Close any programs that are open.

  3. Insert the Starter CD into the CD ROM drive. The CD menu starts automatically. To manually start the installation, click Start , and then click Run . Browse to the CD ROM drive for the computer, click Autorun.exe , and then click Open . In the Run dialog box, click OK .

    NOTE: If the software is installed on a dedicated print server, select the option to share the printer when prompted, and then select to install drivers for Windows clients. The installation program installs the driver for the server and copies the client drivers to a location on the server for users (clients).
  4. Click Install Printer Driver from the CD Browser menu.

    Figure 14: CD Browser Startup Page

  5. Click OK after selecting the language for installing the printer software.

    Figure 15: Choose Setup Language Dialog Box

  6. Click the Software Agreement License button to read the agreement and click Next .

    Figure 16: Welcome to the HP Business Inkjet 2800 series Setup Wizard Page

  7. The Connected directly to this computer option is selected by default. To install the printer software over the network, click the Connected via the network option to select it. Click Next to proceed to the next step.

    Figure 17: Printer Connection Page

  8. Select Search from a list of detected printers (recommended) and click Next to search the printer on the network. Proceed to step 14 to view the Printer Found page.

    Figure 18: Identify Printer Page - Search from a List of Printers

  9. It is also possible to specify a printer by address. Select the Specify a printer by address option to specify the printer address and click Next .

    Figure 19: Identify Printer Page - Specify the Printer by Address

  10. The Specify Printer page appears when the Specify a printer by address option is selected. Users can specify the hardware address, IP address, or the IP hostname of the printer and click Next to locate it. The setup locates the specified printer and displays the Printer Found page. Proceed to step 14 to view the Printer Found page.

    Figure 20: Specify Printer Page

    The hardware address is mentioned on the MAC address label placed at the back of the printer. It is also present on the Configuration page.

  11. If the user is installing a printer that will be connected to the network in future, select the third option, which is Enter settings for a printer not on the network , from the Identify Printer page. Enter the settings for a printer that is not on the network, and click Next .

    Figure 21: Identify Printer Page - Enter Settings for the Printer

  12. The Printer Settings page appears when the user selects the Enter settings for a printer not on the network option. Users can specify either the hardware or the IP address of the printer.

    Figure 22: Printer Settings Page

  13. On the Printer Found page, select Yes, install this printer to install the printer. Click No, install a different printer , if a printer different from the one found by setup is to be selected.

    Figure 23: Printer Found Page

  14. Confirm the settings displayed on the Confirm Settings page and click Next , to accept them. To modify the TCP/IP settings for this printer, click Change TCP/IP Settings .

    Figure 24: Confirm Settings Page

  15. On the Confirm Setting page, click Yes to reconfirm that the printer settings need to be changed. Changing the default settings may result in loss of communication with the printer. To retain the default settings, select the No option and click Next .

    Figure 25: Confirm Changing Setting Page

  16. If the user reconfirms to change the printer settings, the Set Network Protocol page appears. On the Set Network Protocol page, select the desired network protocol for the printer and click Next .

    Figure 26: Set Network Protocol Page

  17. Select the appropriate printer model on the Model page and click Next .

    Figure 27: Model Page

  18. Select Typical Installation (Recommended) to install the most common drivers and components. Click Next .

    Figure 28: Installation Type Page

  19. Specify a name for the printer in the Printer Name text box and click Next .

    Figure 29: Printer Name Page

  20. If the printer needs to be shared, select the Share as option and specify a share name. Else, click Next .

    Figure 30: Printer Sharing Page

  21. Click Install on the Ready to Install page to begin the installation process.

    Figure 31: Ready to Install Page

  22. Click Finish to complete the installation of the printer software.

    Figure 32: Finish Page

  23. Use the Next Steps page to register the printer, print a test page, or view the readme file.

    Figure 33: Next Steps Page

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Installing the Printing Software on Client Computers

After the drivers are installed on the computer that is acting as the print server, the printing functionality can be shared. Individual Windows users who want to use the network printer must install the software on their computers (clients).

A client computer can connect to the printer in the following ways:
  • In the Printers folder, double-click the Add Printer icon and follow the instructions for network installation.
  • On the network, browse to the printer and drag it to the Printers folder.
  • Add the printer and install the software from the INF file on the network.

On the Starter CD, the INF files are stored in folders that use a particular format. For example, if the CD drive letter is D, then D:\SETUP\DRIVERS\WIN2K_XP\ENGLISH would contain the English PCL 3 INF file for Windows 2000 and Windows XP.

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Sharing the Printer

  1. Right-click the HP Business Inkjet 2800 printer icon in the Printers window and click the Sharing option on the pop-up menu.

  2. Click the Shared as option on the Sharing tab.

  3. Specify a share name for the installed printer and click OK .

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Installing the Printer Driver Using the Add Printer Wizard

The steps to install the printer driver using the Add Printer wizard are:
  1. From the Windows desktop, click Start ,Settings , and then click Printers or Printers and Faxes .

    Figure 34: Start Menu

  2. In the Printers window, double-click the Add Printer icon to launch the Add Printer wizard.

    Figure 35: Printers Window

  3. On the Welcome page, click Next to proceed to the next page.

    Figure 36: Welcome to the Add Printer Wizard Page

  4. Select the Local printer option if the printer is directly attached to the computer and click Next . If the printer is to be attached to another computer, or directly to the network, select Network printer and click Next .

    Figure 37: Local or Network Printer Page

  5. Select one of the following options to locate a printer and click Next to proceed:

    • Find a printer in the Directory : Allows users to select the printer from a list of displayed printers.

      Figure 38: Locate Your Printer Page

    • Type the printer name, or click Next to browse for a printer : Allows users to locate the printer by typing the printer name in the Name text box.

    • Connect to a printer on the Internet or on your intranet : Allows users to locate the printer by typing the Internet or Intranet URL in the URL text box.

  6. Select the appropriate domain or organizational unit from the In list box and click Find Now to display a list of the available printers.

    Figure 39: Find Printers Dialog Box

  7. Double-click the HP Business Inkjet 2800 option from the displayed list.

    Figure 40: Find Printers Dialog Box

  8. Select Yes to specify HP Business Inkjet 2800 Series as the default printer for the computer else; select No and click Next .

    Figure 41: Default Printer Page

  9. Click Finish to complete the installation.

    Figure 42: Finish Page

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