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HP LaserJet M5025 and M5035 MFP Series - Use the Administration Menu

Navigate the Administration menu

Use the administration menu to set up default device behavior and other global settings, such as the language and the format for date and time.

From the Home screen, touch Administration to open the menu structure. It may be necessary to scroll to the bottom of the Home screen to see this feature.

The Administration menu has several sub-menus, which are listed on the left side of the screen. Touch the name of a menu to expand the structure. A plus sign (+) next to a menu name means that it contains sub-menus. Continue opening the structure until reaching the option to be configured. To return to the previous level, touch Back.

To exit the Administration menu, touch the Home button in the upper-left corner of the screen.

The device has built-in Help that explains each of the features that are available through the menus. Help is available for many menus on the right-hand side of the touchscreen. Or, to open the global Help system, touch the Help button in the upper-right corner of the screen.

The tables in the sections that follow indicate the overall structure of each menu.

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Information menu

Use this menu to print information pages and reports that are stored internally on the device.

Information menu
Menu item
Sub-menu item
Sub-menu item
Values
Description
Configuration/Status Pages
Administration Menu Map
Print (button)
Shows the basic structure of the Administration menu and current administration settings.
Configuration Page
Print (button)
A set of configuration pages that show the current device settings.
Supplies Status Page
Print (button)
Shows the status of supplies such as cartridges, maintenance kits, and staples.
Usage Page
Print (button)
Shows information about the number of pages that have been printed on each paper type and size.
File Directory
Print (button)
A directory page that contains information for any mass-storage devices, such as flash drives, memory cards, or hard disks, that are installed in this device.
Fax Reports
Fax Activity Log
Print (button)
Contains a list of the faxes that have been sent from or received by this device.
Fax Call Report
Fax Call Report
Print (button)
A detailed report of the last fax operation, either sent or received.
Thumbnail
on Report
Yes
No (default)
Choose whether or not to include a thumbnail of the first page of the fax on the report.
When to Print Report
Never auto print
Print after any fax job
Print after fax send jobs
Print after any fax error
Print after send errors only
Print after receive errors only
Billing Codes Report
Print
A list of billing codes that have been used for outgoing faxes. This report shows how many sent faxes were billed to each code.
Blocked Fax List
Print
A list of phone numbers that are blocked from sending faxes to this device.
Speed Dial List
Print
Shows the speed dials that have been set up for this device.
Sample Pages/Fonts
PCL Font List
Print
A list of printer control language (PCL) fonts that are currently available on the device.
PS Font List
Print
A list of PostScript (PS) fonts that are currently available on the device.

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Default Job Options menu

Use this menu to define the default job options for each function. If the user does not specify the job options when creating the job, the default options are used.

The Default Job Options menu contains the following sub-menus:

  • Default Options for Originals

  • Default Copy Options

  • Default Fax Options

  • Default E-mail Options

  • Default Send To Folder Options

  • Default Print Options

Default Options for Originals

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Default Options for Originals menu
Menu item
Values
Description
Paper Size
Select a paper size from the list.
Select the paper size that is most often used for copy or scan originals.
Number of Sides
1 (default)
Select whether copy or scan originals are most often single-sided or double-sided.
2
Orientation
Portrait (default)
Select the orientation that is most often used for copy or scan originals. Select Portrait if the short edge is at the top or select Landscape if the long edge is at the top.
Landscape
Optimize Text/Picture
Manually Adjust (default)
Use this setting to optimize the output for a particular type of original. The output can be optimized for text, pictures or a mixture.
If Manually Adjust, is selected, the mix of text and pictures that will most often be used can be specified.
Text
Photograph
Image Adjustment
Darkness
Use this setting to optimize the output for darker or lighter originals that is used to scan or copy.
Background Cleanup
Increase the Background Cleanup setting to remove faint images from the background or to remove a light background color.
Sharpness
Adjust the Sharpness setting to clarify or soften the image.

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Default Copy Options

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Default Copy Options menu
Menu item
Sub-menu item
Values
Description
Number of Copies
Type the number of copies. The factory default setting is 1.
Set the default number of copies for a copy job.
Number of Sides
1 (default)
Set the default number of sides for copies.
Staple/Collate
Staple
None (default)
One left angled
Set up options for stapling and collating sets of copies. When making multiple copies of a document, collating places the pages in the correct order, one set at a time, rather than placing all copies of each page next to each other.
Collate
Off
On (default)
Output Bin
Output Bin <X>
Select the default output bin, if applicable, for copies.
Edge-To-Edge
Normal (recommended) (default)
Edge-To-Edge Output
If the original document is printed close to the edges, use the Edge-To-Edge feature to avoid shadows that can appear along the edges. Combine this feature with the Reduce/Enlarge feature to ensure that the entire page is printed on the copies.

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Default Fax Options

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Fax Send menu
Menu item
Sub-menu item
Values
Description
Resolution
Standard (100x200dpi) (default)
Fine (200x200dpi)
Superfine (300x300dpi)
Use this feature to set the resolution for sent documents. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.
Fax Header
Prepend (default)
Overlay
Use this feature to select the position of the fax header on the page.
Select Prepend to print the fax header above the fax content and move the fax content down on the page. Select Overlay to print the fax header over the top of the fax content without moving the fax content down.
Using this option could prevent a single-page fax from flowing onto another page.
Fax Receive menu
Menu item
Values
Description
Forward Fax
Fax Forwarding
Change PIN
To forward received faxes to another fax device, select Fax Forwarding and Custom. When this menu item is selected for the fist time, a prompt to set up a PIN will appear. The printer will prompt to enter that PIN every time this menu is used. This is the same PIN that is used to access the Fax Printing menu.
Stamp Received Faxes
Enabled
Disabled (default)
Use this option to add the date, time, sender’s phone number, and page number to each page of the faxes that this device receives.
Fit to Page
Enabled (default)
Disabled
Use this feature to shrink faxes that are larger than Letter-size or A4-size so that they can fit onto a Letter-size or A4-size page. If it this feature set to Disabled, faxes larger than Letter or A4 will flow across multiple pages.
Fax Paper Tray
Select from the list of trays.
Select the tray that holds the size and type of paper that needs to be used for incoming faxes.
Output Bin
Select from the list of output bins.
Select the default output bin, if applicable, to use for faxes.

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Default E-mail Options

Use this menu to set default options for e-mails that are sent from the device.

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Default E-mail menu
Menu item
Values
Description
Document File Type
PDF (default)
JPEG
TIFF
M-TIFF
Choose the file format for the e-mail.
Output Quality
High (large file)
Medium (default)
Low (small file)
Choosing higher quality for output increases the size of the output file.
Resolution
75 DPI
150 DPI (default)
200 DPI
300 DPI
Use this feature to select the resolution. Use a lower setting to create smaller files.
Color/Black
Color scan (default)
Black/white scan
Specify whether the e-mail will be in black or in color.
TIFF Version
TIFF 6.0 (default)
TIFF (Post 6.0)
Use this feature to specify the TIFF version to use when saving scanned files.

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Default Send to Folder Options

NOTE: This menu appears only for the HP LaserJet M5035 MFP models.

Use this menu to set default options for scan jobs sent to the computer.

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Default Send to Folder menu
Menu item
Values
Description
Color/Black
Color scan
Specify whether the file will be in black or in color.
Black/white scan (default)
Document File Type
PDF (default)
M-TIFF TIFF
TIFF
JPEG
Choose the file format for the file.
TIFF version
TIFF 6.0 (default)
TIFF (post 6.0)
Use this feature to specify the TIFF version to use when saving scanned files.
Output Quality
High (large file)
Medium (default)
Low (small file)
Choosing higher quality for output increases the size of the output file.
Resolution
75 DPI
150 DPI (default)
200 DPI
300 DPI
Use this feature to select the resolution. Use a lower setting to create smaller files.

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Default Print Options

Use this menu to set default options for jobs that are sent from a computer.

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Default Print Options menu
Menu item
Menu item
Values
Description
Copies Per Job
Type a value.
Use this feature to set the default number of copies for print jobs.
Default Paper Size
(List of supported sizes.)
Choose a paper size.
Default Custom Paper Size
Unit of measure
Millimeters
Inches
Configure the default paper size that is used when the user selects Custom as the paper size for a print job.
X Dimension
Configure the width measurement for the Default Custom Paper Size.
Y Dimension
Configure the height measurement for the Default Custom Paper Size.
Output Bin
<Binname>
Select the default output bin for print jobs.
Print Sides
1-sided (default)
2-sided
Use this feature to select whether print jobs should be single-sided or double-sided by default.
2-Sided Format
Book style
Flip style
Use this feature to configure the default style for 2-sided print jobs. If Book style is selected, the back side of the page is printed the right way up. This option is for print jobs that are bound along the left edge. If Flip style is selected, the back side of the page is printed upside-down. This option is for print jobs that are bound along the top edge.

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Time/Scheduling menu

Use this menu to set options for setting the time and for setting the device to enter and exit sleep mode.

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Time/Scheduling menu
Menu item
Sub-menu item
Sub-menu item
Values
Description
Date/Time
Date Format
YYYY/MMM/DD (default)
MMM/DD/YYYY
DD/MMM/YYYY
Use this feature to set the current date and time, and to set the date format and time format that are used to time-stamp outgoing faxes.
Date
Month
Day
Year
Time Format
12 hour (AM/PM) (default)
24 hour
Time
Hour
Minute
AM
PM
Sleep Delay
20 minutes
30 minutes (default)
45 minutes
1 hour (60 minutes)\
90 minutes
2 hours
4 hours
Use this feature to select the time interval that the device should remain inactive before entering Sleep Mode.
Wake Time
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Off (default)
Custom
Select Custom to set a wake time for each day of the week. The device exits sleep mode according to this schedule. Using a sleep schedule helps conserve energy and prepares the device for use so that users do not have to wait for it to warm up.
Fax Printing
Fax Printing Mode
Store all received faxes
Print all received faxes
Use Fax Printing Schedule
If there are any concerns about the security of private faxes, use this feature to store faxes rather than having them automatically print by creating a printing schedule.
For the fax printing schedule, the control panel prompts to select days and times to print faxes.
Select Change PIN to change the PIN number that users must provide to print faxes.
Change PIN

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Management menu

Use this menu to set up global device-management options.

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Management menu
Menu item
Sub-menu item
Values
Description
Stored Job Management
Quick Copy Job Storage Limit
Select the maximum number of jobs to store.
Use this menu to view and manage any jobs that are stored on the device.
Quick Copy Job Held Timeout
1 Hour
4 Hours
1 Day
1 Week
Sleep mode
Disable
Use Sleep Delay (default)
Use this feature to customize the sleep mode settings for this device.
Select Use Sleep Delay to set the device to enter sleep mode after the delay that is specified in the Time/Scheduling menu.
Manage Supplies
Supply Low/Order Threshold
Select a value in the range.
Use this menu to carry out administrative supply management tasks such as changing the threshold when supplies should be ordered.
Replace Black Cartridge
Stop at low
Stop at out
Override at out (default)

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Initial Setup menu

The Initial Setup menu contains the sub-menus shown:

  • Networking and I/O menu

  • Fax Setup menu

  • E-mail Setup menu

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.

Networking and I/O

Networking and I/O
Menu item
Sub-menu item
Values
Description
I/O Timeout
Select a value in the range. The factory default setting is 15 seconds.
I/O timeout refers to the elapsed time before a print job fails. If the stream of data that the device receives for a print job gets interrupted, this setting indicates how long the device will wait before it reports that the job has failed.
Parallel Input
NOTE: This item appears only if an EIO accessory is installed.
High Speed
No
Yes (default)
Use the High Speed setting to configure the speed that the parallel port uses to communicate with the host.
Advanced Functions
Enabled (default)
Disabled
Use the Advanced Functions setting to enable or disable bidirectional parallel communication.
Embedded Jetdirect
See Jetdirect menus for the list of options.
EIO <X> Jetdirect
Jetdirect menus
Menu item
Sub-menu item
Sub-menu item
Values and Description
TCP/IP
Enable
Off: Disable the TCP/IP protocol.
On (default): Enable the TCP/IP protocol.
Host Name
An alphanumeric string, up to 32 characters, used to identify the device. This name is listed on the HP Jetdirect configuration page. The default host name is NPIxxxxxx, where xxxxxx is the last six digits of the LAN hardware (MAC) address.
IPV4 Settings
Config Method
Specifies the method that TCP/IPv4 parameters will be configured on the HP Jetdirect print server.
Bootp: Use BootP (Bootstrap Protocol) for automatic configuration from a BootP server.
DHCP: Use DHCP (Dynamic Host Configuration Protocol) for automatic configuration from a DHCPv4 server. If selected and a DHCP lease exists, DHCP Release and DHCP Renew menus are available to set DHCP lease options.
Auto IP: Use automatic link-local IPv4 addressing. An address in the form 169.254.x.x is assigned automatically.
Manual: Use the Manual Settings menu to configure TCP/IPv4 parameters.
DHCP Release
This menu appears if Config Method was set to DHCP and a DHCP lease for the print server exists.
No (default): The current DHCP lease is saved.
Yes: The current DHCP lease and the leased IP address are released.
DHCP Renew
This menu appears if Config Method was set to DHCP and a DHCP lease for the print server exists.
No (default): The print server does not request to renew the DHCP lease.
Yes: The print server requests to renew the current DHCP lease.
Manual Settings
(Available only if Config Method is set to Manual) Configure parameters directly from the printer control panel:
IP Address: The unique IP address of the printer (n.n.n.n), where n is a value from 0 to 255.
Subnet Mask: The subnet mask for the printer (m.m.m.m), where m is a value from 0 to 255.
Syslog Server: The IP address of the syslog server used to receive and log syslog messages.
Default Gateway: The IP address of the gateway or router used for communications with other networks.
Idle Timeout: The time period, in seconds, after which an idle TCP print data connection is closed (default is 270 seconds, 0 disables the timeout).
Default IP
Specify the IP address to default to when the print server is unable to obtain an IP address from the network during a forced TCP/IP reconfiguration (for example, when manually configured to use BootP or DHCP).
Auto IP: A link-local IP address 169.254.x.x is set.
Legacy: The address 192.0.0.192 is set, consistent with older HP Jetdirect devices.
Primary DNS
Specify the IP address (n.n.n.n) of a Primary DNS Server.
Secondary DNS
Use this item to enable or disable IPv6 operation on the print server.
IPV6 Settings
Enable
Off (default): IPv6 is disabled.
On: IPv6 is enabled.
Address
Use this item to manually configure an IPv6 address.
Manual Settings: Use the Manual Settings menu to enable and manually configure a TCP/ IPv6 address.
DHCPV6 Policy
Router Specified: The stateful auto-configuration method to be used by the print server is determined by a router. The router specifies whether the print server obtains its address, its configuration information, or both from a DHCPv6 server.
Router Unavailable: If a router is not available, the print server should attempt to obtain its stateful configuration from a DHCPv6 server.
Always: Whether or not a router is available, the print server always attempts to obtain its stateful configuration from a DHCPv6 server.
Primary DNS
Use this item to specify an IPv6 address for a primary DNS server that the print server should use.
Manual Settings
Use this item to manually set IPv6 addresses on the print server.
Enable: Select this item and choose On to enable manual configuration, or Off to disable manual configuration.
Address: Use this item to type a 32 hexadecimal digit IPv6 node address that uses the colon hexadecimal syntax.
Proxy Server
Specifies the proxy server to be used by embedded applications in the device. A proxy server is typically used by network clients for Internet access. It caches Web pages, and provides a degree of Internet security, for those clients.
To specify a proxy server, enter its IPv4 address or fully-qualified domain name. The name can be up to 255 octets.
For some networks, contact the Independent Service Provider (ISP) for the proxy server address.
Proxy Port
Type the port number used by the proxy server for client support. The port number identifies the port reserved for proxy activity on the network, and can be a value from 0 to 65535.
IPX/SPX
Enable
Off: Disable the IPX/SPX protocol.
On (default): Enable the IPX/SPX protocol.
Frame Type
Selects the frame-type setting for the network.
Auto: Automatically sets and limits the frame type to the first one detected.
EN_8023, EN_II, EN_8022, and EN_SNAP: Frame-type selections for Ethernet networks.
AppleTalk
Enable
Off (default): Disable the AppleTalk protocol.
On: Enable the AppleTalk protocol.
DLC/LLC
Enable
Off (default): Disable the DLC/LLC protocol.
On: Enable the DLC/LLC protocol.
Security
Print Sec Page
Yes: Prints a page that contains the current security settings on the HP Jetdirect print server.
No (default): A security settings page is not printed.
Secure Web
For configuration management, specify whether the embedded Web server will accept communications using HTTPS (Secure HTTP) only, or both HTTP and HTTPS.
HTTPS Required: For secure, encrypted communications, only HTTPS access is accepted. The print server will appear as a secure site.
HTTP/HTTPS optional: Access using either HTTP or HTTPS is permitted.
IPsec or Firewall
Specify the IPsec or Firewall status on the print server.
Keep: IPsec/Firewall status remains the same as currently configured.
Disable: IPsec/Firewall operation on the print server is disabled.
Reset Security
Specify whether the current security settings on the print server will be saved or reset to factory defaults.
No: The current security settings are maintained.
Yes: Security settings are reset to factory defaults.
Diagnostics
Embedded Test
LAN HW Test
This menu provides tests to help diagnose network hardware or TCP/IP network connection problems.
Embedded tests help to identify whether a network fault is internal or external to the device. Use an embedded test to check hardware and communication paths on the print server. After selecting and enabling a test and setting the execution time, select Execute to initiate the test.
Depending on the execution time, a selected test runs continuously until either the device is turned off, or an error occurs and a diagnostic page is printed.
HTTP Test
CAUTION: Running this embedded test will erase the TCP/IP configuration.
This test performs an internal loopback test. An internal loopback test will send and receive packets only on the internal network hardware. There are no external transmissions on the network.
Select Yes to choose this test, or No to not choose it.
SNMP Test
This test checks operation of HTTP by retrieving predefined pages from the device, and tests the embedded Web server.
Select Yes to choose this test, or No to not choose it.
Select All Tests
Use this item to select all available embedded tests.
Select Yesto choose all tests. Select No to select individual tests.
Data Path Test
This test helps to identify data path and corruption problems on an HP postscript level 3 emulation device. It sends a predefined PS file to the device, However, the test is paperless; the file will not print.
Select Yes to choose this test, or No to not choose it.
Execution Time [H]
Use this item to specify the length of time (in hours) that an embedded test will be run. A value from 1 to 60 hours can be selected. If zero (0) is selected, the test runs indefinitely until an error occurs or device is turned Off.
Data gathered from the HTTP, SNMP, and Data Path tests is printed after the tests have completed.
Execute
No: Do not initiate the selected tests.
Yes: Initiate the selected tests.
Ping Test
This test is used to check network communications. This test sends link-level packets to a remote network host, then waits for an appropriate response. To run a ping test, set the following items:
Dest Type
Specify whether the target device is an IPv4 or IPv6 node.
Dest IP
IPV4: Type the IPv4 address.
IPV6 : Type the IPv6 address.
Packet Size
Specify the size of each packet, in bytes, to be sent to the remote host. The minimum is 64 (default) and the maximum is 2048.
Timeout
Specify the length of time, in seconds, to wait for a response from the remote host. The default is 1 and the maximum is 100.
Count
Specify the number of ping test packets to send for this test. Select a value from 1 to 100. To configure the test to run continuously, select 0.
Print Results
If the ping test was not set for continuous operation, choose to print the test results. Select Yes to print results. If No (default) is selected, results are not printed.
Execute
Specify whether to initiate the ping test. Select Yes to initiate the test, or No to not run the test.
Ping Results
Use this item to view the ping test status and results using the control panel display. The following items can be selected:
Packets Sent
Shows the number of packets (0 - 65535) sent to the remote host since the most recent test was initiated or completed.
Packets Received
Shows the number of packets (0 - 65535) received from the remote host since the most recent test was initiated or completed.
Percent Lost
Shows the percent of ping test packets that were sent with no response from the remote host since the most recent test was initiated or completed.
RTT Min
Shows the minimum detected round trip- time (RTT), from 0 to 4096 milliseconds, for packet transmission and response.
RTT Max
Shows the maximum detected round trip- time (RTT), from 0 to 4096 milliseconds, for packet transmission and response.
RTT Average
Shows the average round-trip-time (RTT), from 0 to 4096 milliseconds, for packet transmission and response.
Ping In Progress
Shows whether a ping test is in progress. Yes indicates a test in progress, and No indicates that a test completed or was not run.
Refresh
When viewing the ping test results, this item updates the ping test data with current results. Select Yes to update the data, or No to maintain the existing data. However, a refresh automatically occurs when the menu times out or manually return to the main menu.
Link Speed
The link speed and communication mode of the print server must match the network. The available settings depend on the device and installed print server. Select one of the following link configuration settings:
CAUTION: If the link setting is changed, network communications with the print server and network device might be lost.
Auto (default): The print server uses auto-negotiation to configure itself with the highest link speed and communication mode allowed. If auto-negotiation fails, either 100TX HALF or 10TX HALF is set depending on the detected link speed of the hub/switch port. (A 1000T half-duplex selection is not supported.)
10T Half: 10 Mbps, half-duplex operation.
10T Full: 10 Mbps, Full-duplex operation.
100TX Half: 100 Mbps, half-duplex operation.
100TX Full: 100 Mbps, full-duplex operation.
100TX Auto: Limits auto-negotiation to a maximum link speed of 100 Mbps.
1000TX Full: 1000 Mbps, full-duplex operation.
Print Protocols
Use this item to print a page that lists the configuration of the following protocols: IPX/SPX, Novell NetWare, AppleTalk, DLC/LLC.

Fax Setup

Fax Setup menu
Menu item
Sub-menu item
Sub-menu item
Values
Description
Required Settings
Location
(Countries/regions listed)
Configure the settings that are legally required for outgoing faxes.
Date/Time
Fax Header Information
Phone Number
Company Name
PC Fax Send
Disabled
Enabled (default)
Use this feature to enable or disable PC Fax Send. PC Fax Send enables users to send faxes through the device from their computers if they have the correct driver installed.
Fax Send Settings
Fax Dial Volume
Off
Medium (default)
High
Use this feature to set the volume of the tones that is heard while the device dials the fax number.
Error Correction Mode
Enabled (default)
Disabled
When Error Correction Mode is enabled and an error occurs during fax transmission, the device sends or receives the error portion again.
JBIG Compression
Disabled
Enabled (default)
The JBIG Compression reduces fax-transmission time, which can result in lower phone charges. However, using JBIG Compression sometimes causes compatibility problems with older fax machines. If this occurs, turn off the JBIG Compression.
Maximum Baud Rate
Select a value from the list.
Use this feature to set the maximum baud rate for receiving faxes. This can be used as a diagnostic tool for troubleshooting fax problems.
Dialing Mode
Tone (default)
Pulse
Select whether the device should use tone or pulse dialing.
Redial On Busy
The range is between 0 and 9. The factory default is 3 times.
Type the number of times the device should attempt to redial if the line is busy.
Redial On No Answer
Never (default)
Once
Twice
Use this feature to specify the number of times the device should attempt to dial if the recipient fax number does not answer.
NOTE: Twice is available in locations other than the United States and Canada.
Redial Interval
The range is between 1 and 5 minutes. The factory default is 5 minutes.
Use this feature to specify the number of minutes between dialing attempts if the recipient number is busy or not answering.
Detect Dial Tone
Enabled
Disabled (default)
Use this feature to specify whether the device should check for a dial tone before sending a fax.
Dialing Prefix
Off (default)
Custom
Use this feature to specify a prefix number that must be dialed when sending faxes from the device.
Billing Codes
Off (default)
Custom
When billing codes are enabled, a prompt appears that asks the user to enter the billing code for an outgoing fax.
Minimum Length
The range is between 1 and 16 digits. The default is 1 digit.
Fax Receive Settings
Rings To Answer
Use this feature to specify the number of rings that must occur before the fax modem answers.
Ring Interval
Default (default)
Custom
Use this feature to control the time between rings for incoming faxes.
Ringer Volume
Off
Low (default)
High
Set the volume for the fax ring-tone.
Blocked Fax Numbers
Add Blocked Numbers
Type the fax number to add.
Use this feature to add or delete numbers from the blocked fax list. The blocked fax list can contain up to 30 numbers. When the device receives a call from one of the blocked fax numbers, it deletes the incoming fax. It also logs the blocked fax in the activity log along with job-accounting information.
Remove Blocked Numbers
Select a fax number to remove.
Clear All Blocked Numbers
No (default)
Yes

E-mail Setup

Use this menu to enable the e-mail feature and to configure basic e-mail settings.
NOTE: To configure advanced e-mail settings, use the embedded Web server. For more information, see Use the embedded Web server .
E-mail Setup menu
Menu item
Values
Description
Address Validation
On (default)
Off
This option enables the device to check e-mail syntax when an e-mail address is typed. Valid e-mail addresses require the '@' sign and a '.'.
Find Send Gateways
Search the network for SMTP gateways that the device can use to send e-mail.
SMTP Gateway
Enter a value.
Specify the IP address of the SMTP gateway that is used to send e-mail from the device.
Test Send Gateway
Test the configured SMTP gateway to see if it is functional.

Send Setup menu

Send Setup menu
Menu item
Values
Description
Replicate MFP
Enter a value (IP Address).
Copy the local Send settings from one device to another.
Allow Transfer to New DSS
NOTE: This item appears only for the HP LaserJet M5035 MFP models.
Use this feature to allow the transfer of the device from one HP Digital Sending Software (DSS) server to another.
HP DSS is a software package that handles digital sending tasks such as faxing, e-mail, and sending a scanned document to a network folder.
Allow Use of Digital Send Service
NOTE: This item appears only for the HP LaserJet M5035 MFP models.
This feature allows to configure the device for use with an HP Digital Sending Software (DSS) server.

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Device Behavior menu

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Device Behavior menu
Menu item
Sub-menu item
Sub-menu item
Values
Description
Language
Select the language from the list.
Use this feature to select a different language for control-panel messages. When a new language is selected, the keyboard layout might also change.
Key Press Sound
On (default)
Off
Use this feature to specify whether a sound is heard when the screen is touched or buttons are pressed on the control panel.
Inactivity Timeout
Type a value between 10 and 300 seconds. The factory default is 60 seconds.
Use this feature to specify the amount of time that elapses between any activity on the control panel and the device resetting to the default settings.
Warning/Error Behavior
Clearable Warnings
On
Job (default)
Use this feature to set the amount of time that a clearable warning appears on the control panel.
Continuable Events
Auto continue (10 seconds) (default)
Touch OK to continue
Use this option to configure the device behavior when the device encounters certain errors.
Jam Recovery
Auto (default)
On
Off
Use this feature to configure how the device handles pages that are lost during a jam.
Tray Behavior
Use Requested Tray
Exclusively (default)
First
Use this feature to control how the device handles jobs that have specified a specific input tray.
Manually Feed Prompt
Always (default)
Unless Loaded
Use this feature to indicate whether a prompt should appear when the type or size for a job does not match the specified tray and the device pulls from the multipurpose tray instead.
PS Defer Media
Enabled (default)
Disabled
Use this feature to choose either the PostScript (PS) or HP paper-handling model.
Use Another Tray
Enabled (default)
Disabled
Use this feature to turn on or off the control-panel prompt to select another tray when the specified tray is empty.
Size/Type Prompt
Display
Do not display (default)
Use this feature to control whether the tray configuration message appears whenever a tray is opened or closed.
Duplex Blank Pages
Auto (default)
Yes
Use this feature to control how the device handles two-sided jobs (duplexing).
Image Rotation
Standard (default)
Alternate
This option is available if the device does not have a finisher that requests rotation. Image Rotation allows users to put paper in the input tray using the same orientation, regardless of whether a finisher is installed.
Select the Standard setting to match the loading orientation of other devices that have a finisher.
Select the Alternate setting to use a different loading orientation that might work better with preprinted forms that are used on legacy products.
Stapler/Stacker
NOTE: This item appears only if a stapler/stacker is installed.
Staple
None
One left angled
Use this feature to set stapling characteristics for the device.
Staples Out
Continue (default)
Stop
General Copy Behavior
Scan Ahead
Enabled (default)
Disabled
Use this feature to turn on no-wait scanning. With Scan Ahead enabled, the pages in the original document are scanned to disk and held until the device becomes available.
Auto Print Interrupt
Enabled
Disabled
When this feature is enabled, copy jobs can interrupt print jobs that are set to print multiple copies.
The copy job is inserted into the print queue at the end of one copy of the print job. After the copy job is complete, the device continues printing the remaining copies of the print job.
Copy Interrupt
Enabled
Disabled
When this feature is enabled, a copy job that is currently printing can be interrupted when a new copy job is started. The printer will prompt to confirm that the user wants to interrupt the current job.
General Print Behavior
Default Paper Size
Select from the list of paper sizes.
Use this feature to configure the default paper size used for print jobs.
Override A4/Letter
No
Yes (default)
Use this feature to print on letter-size paper when an A4 job is sent but no A4-size paper is loaded in the device (or to print on A4 paper when a letter-size job is sent but no letter-size paper is loaded). This option will also override A3 with ledger-size paper and ledger with A3-size paper.
Manual Feed
Enabled
Disabled (default)
When this feature is enabled, the user can select manual feed from the control panel as the paper source for a job.
Courier Font
Regular (default)
Dark
Use this feature to select which version of the Courier font needs to be used.
Wide A4
Enabled
Disabled (default)
Use this feature to change the printable area of A4-size paper. If this option is enabled, eighty 10-pitch characters can be printed on a single line of A4 paper.
Print PS Errors
Enabled
Disabled (default)
Use this feature to select whether a PostScript (PS) error page is printed when the device encounters a PS error.
Print PDF Errors
Enabled
Disabled (default)
Use this feature to select whether a PDF error page is printed when the device encounters a PDF error.
Personality
Auto (default)
PCL
PDF
PS
Select the printer language that the device should use.
Normally the language should not be changed. If the setting are changed to a specific language, the device does not automatically switch from one language to another unless specific software commands are sent to the device.
PCL
Form Length
Type a value between 5 and 128 lines. The factory default is 60 lines.
PCL is a set of printer commands that Hewlett-Packard developed to provide access to printer features.
Orientation
Portrait (default)
Landscape
Select the orientation that is most often used print jobs. Select Portrait if the short edge is at the top or select Landscape if the long edge is at the top.
Font Source
Select the source from the list.
Use this feature to select the font source for the user-defined soft default font.
Font Number
Type the font number. The range is between 0 and 999. The factory default is 0.
Use this feature to specify the font number for the user-soft default font using the source that is specified in the Font Source menu item. The device assigns a number to each font and lists it on the PCL font list (available from the Administration menu).
Font Pitch
Type a value between 0.44 and 99.99. The factory default is 10.00.
If Font Source and Font Number indicate a contour font, then use this feature to select a default pitch (for a fixed-spaced font).
Font Point Size
Type a value between 4.00 and 999.75. The factory default is 12.00.
If Font Source and Font Number indicate a contour font, then use this feature to select a default point size (for a proportional-spaced font).
Symbol Set
PC-8 (default)
(50 additional symbol sets from which to choose)
Use this feature to select any one of several available symbol sets from the control panel. A symbol set is a unique grouping of all the characters in a font.
Append CR to LF
No (default)
Yes
Use this feature to configure whether a carriage return (CR) is appended to each line feed (LF) encountered in backwards-compatible PCL jobs (pure text, no job control).
Suppress Blank Pages
No (default)
Yes
This option is for users who are generating their own PCL, which could include extra form feeds that would cause blank pages to be printed. When Yes is selected, form feeds are ignored if the page is blank.
Media Source Mapping
Standard (default)
Classic
Use this feature to select and maintain input trays by number when the device driver is not in use , or when the software program has no option for tray selection.

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Print Quality menu

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Print Quality menu
Menu item
Sub-menu item
Values
Description
Set Registration
Source
All trays
Tray <X>: <contents> (choose a tray)
Use Set Registration to shift the margin alignment to center the image on the page from top to bottom and from left to right. The image can also be aligned on the front with the image printed on the back.
Select the source input tray for printing the Set Registration page.
Test Page
Print (button)
Print a test page for setting the registration. Follow the instructions that are printed on the page to adjust each tray.
Adjust Tray <X>
Shift from -20 to 20 along the X or Y axes. 0 is the default.
Perform the alignment procedure for each tray.
When it creates an image, the device scans across the page from side to side as the sheet feeds from top to bottom into the device.
Fuser Modes
<Paper Type>
Configure the fuser mode associated with each media type.
Restore Modes
Restore (button)
Restore the fuser modes to the default settings.
Optimize
High Transfer
Normal (default)
Increased
Optimize print engine parameters to get the best possible print quality for all jobs in addition to specifying media type.
More Separation 1
Off (default)
On
More Separation 2
Off (default)
On
Line Detail
Off (default)
On
Fuser Temp
Normal
Reduced
Restore Optimize
Restore (button)
Reset all the Optimize parameters to the factory default settings.
Resolution
300
600
FastRes 1200 (default)
ProRes 1200
Use this feature to select the print resolution.
REt
Off
Light
Medium (default)
Dark
Enable Resolution Enhancement technology (REt), which produces print output with smooth angles, curves, and edges. All print resolutions, including FastRes 1200, benefit from REt.
Economode
Enabled
Disabled (default)
When Economode is enabled, the device prints with a reduced amount of toner per page; however, the print quality of the page is slightly reduced.
Toner Density
Choose from a range of 1 to 5. 3 is the default.
Lighten or darken the print on the page. 1 is the lightest and 5 is the darkest.
Calibration/Cleaning
Auto Cleaning
Enabled
Disabled (default)
When auto-cleaning is on, the device prints a cleaning page when the page count reaches the value that is set in Cleaning Interval.
NOTE: Available on the HP LaserJet M5035X and HP LaserJet M5035XS MFP.
Cleaning Interval
1000 (default)
2000
5000
10000
20000
Set the interval when the cleaning page should be printed. The interval is measured by the number of pages printed.
NOTE: Available on the HP LaserJet M5035X and HP LaserJet M5035XS MFP.
Auto Cleaning Size
Letter
A4
Select the size of paper used for the cleaning page.
NOTE: Available on the HP LaserJet M5035X and HP LaserJet M5035XS MFP.
Create Cleaning Page
Create (button)
Generate a page for cleaning excess toner off the pressure roller in the fuser. The page has instructions that will guide through the cleaning process.
NOTE: Not available when an automatic duplexer is installed.
Process Cleaning Page
Process (button)
Process the cleaning page that was created by using the Create Cleaning Page menu item. The process takes up to 2.5 minutes.
If an automatic duplexer is installed, this item creates the cleaning page and processes it.

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Troubleshooting menu

NOTE: Values shown with '(default)' are the factory-default values. Some menu items have no default.
Troubleshooting menu
Menu item
Sub-menu item
Sub-menu item
Values
Description
Event Log
Print (button)
Use this feature to show the 50 most recent events in the event log.
Touch Print to print the full event log.
Calibrate Scanner
Calibrate
Use this feature to compensate for offsets in the scanner imaging system (carriage head) for ADF and flatbed scans.
It might be necessary to calibrate the scanner if it is not capturing the correct sections of scanned documents.
Fax T.30 Trace
T.30 Report
When to Print Report
Never auto print
Print after any fax job
Print after fax send jobs
Print after any fax error
Print after send errors only
Print after receive errors only
Use this feature to print or configure the fax T.30 trace report. T.30 is the standard that specifies handshaking, protocols, and error correction between fax machines.
Fax Transmit Signal Loss
A value between 0 and 30.
Use this feature to set loss levels to compensate for phone line signal loss. This setting should not be modified unless requested to do so by an HP service representative because it could cause the fax to stop functioning.
Fax V.34
Normal (default)
Off
Use this feature to disable V.34 modulations if several fax failures have occurred or if phone line conditions require it.
Fax Speaker Mode
Normal (default)
Diagnostic
This feature can be used by a technician to evaluate and diagnose fax issues by listening to the sounds of fax modulations. The factory default setting is Normal.
Paper Path Sensors
Initiate a test of the paper path sensors.
Paper Path Test
Test Page
Print (button)
Generate a test page for testing paper handling features. The path can e defined that is used for the test in order to test specific paper paths.
Source
All trays
Tray 1
Tray 2
(Additional trays are shown, if applicable.)
Specify whether the test page will be printed from all trays or from a specific tray.
Destination
A list of output bins appears.
Select the output option for the test page. Choose to send the test page to all output bins or only to a specific bin.
Duplex
Off (default)
On
Select whether the duplexer should be included in the Paper Path test.
Copies
1 (default)
10
50
100
500
Select how many pages should be sent from the specified source as part of the Paper Path test.
Finishing Paper Path Test
Stapling
Finishing Options
Choose from a list of available options.
Test paper handling features for the finisher.
Select the option that needs to be tested.
Media Size
Letter
Legal
A4
Executive (JIS)
8.5 x 13
Select the paper size for the Finishing Paper Path Test.
Media Type
Select the paper type for the Finishing Paper Path Test.
Copies
Select the number of copies to include in the Finishing Paper Path Test.
Duplex
Off
On
Select whether to use the duplexer in the Finishing Paper Path Test. The default setting is 2 copies.
Test Page
Print (button)
Print a test page to use for the Finishing Paper Path Test.
Stacking
Media Size
Letter
Legal
A4
Executive (JIS)
8.5 x 13
Select the options that needs to be used to test the stacker.
Media Type
Select from a list of types.
Select the type of media to use for the Finishing Paper Path Test.
Copies
Select the number of copies to include in the Finishing Paper Path Test. The default setting is 2 copies.
Duplex
Off
On
Select whether to use the duplexer in the Finishing Paper Path Test.
Test Page
Print (button)
Print a test page to use for the Finishing Paper Path Test.
Manual Sensor Test
Test the device sensors and switches for correct operation. Each sensor is displayed on the control-panel screen, along with its status. Manually trip each sensor and watch for it to change on the screen. Press the Stop button to abort the test.
Component Test
Exercise individual parts independently to isolate noise, leaking, or other issues. To start the test, select one of the components. The test will run the number of times specified by the Repeat option. It might prompt to remove parts from the device during the test. Press the Stop button to abort the test.
Print/Stop Test
Continuous value from 0 to 60,000 milliseconds. The default is 0 milliseconds.
Isolate faults by stopping the device during the print cycle and observing where in the process the image degrades. To run the test, specify a stop time. The next job that is sent to the device will stop at the specified time in the process.
Scanner Tests
This menu item is used by a service technician to diagnose potential problems with the device scanner.
Control Panel
LEDs
Use this feature to make sure the components of the control panel are functioning correctly.
Display
Buttons
Touchscreen

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Resets menu

Resets menu
Menu item
Values
Description
Clear Local Address Book
Clear (button)
Use this feature to clear all addresses from the address books that are stored on the device.
Clear Fax Activity Log
Yes
No (default)
Use this feature to clear all events from the Fax Activity Log.
Restore Factory Telecom Setting
Restore (button)
Use this option to restore the telephone-related settings that are in the Initial Setup menu to factory default values.
Restore Factory Settings
Restore (button)
Use this feature to restore all device settings to their factory defaults.
Clear Maintenance Message
Clear (button)
Clear the Order Maintenance Kit and Replace Maintenance Kit warning messages.
Clear Document Feeder Message
Clear (button)
Use this feature to clear the Order Document Feeder Kit and Replace Document Feeder Kit warning messages.
Reset Supplies
New Maintenance Kit (Yes/No)
New Document Feeder Kit (Yes/No)
Notify the device that a new maintenance kit or document feeder kit has been installed.

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Service menu

The Service menu is locked and requires a PIN for access. This menu is intended for use by authorized service personnel.

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