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HP Multifunction Printers - How to Scan: OS X v10.7

Introduction

This document explains how to scan using either the HP scan software that came with your Full Feature driver or the scan functionality that is built into your operating system.

When you install the Full Feature HP software, you get HP Scan software and HP Utility. These programs allow you to scan and create custom settings.

NOTE: You can still scan without the Full Feature HP software installed on your computer by using a basic set of scanning drivers as an alternative.

Scan with HP software

The instructions provided in this section require that you have the Full Feature HP software installed.

Remove the previous printer software to make sure that you have only the latest software installed on your computer.

Want to download the latest HP driver?

Follow these steps to remove previous printer software and drivers, and then download the latest HP software and driver.

Step one: Remove the previous printer software installation

Before you install the new software, first remove the previous printer software to make sure that you have only the latest software installed on your computer.

Use the following steps to remove the HP print driver and software from a Mac OS X computer.

  1. Open the Macintosh hard drive:

    • From the desktop

      Double-click the Macintosh HD icon () from the desktop.

    • From the Dock

      Click the Finder icon () in the Dock, and then click the hard drive under Devices.

  2. Click Applications, and then click the Hewlett-Packard folder.

  3. Double-click the HP Uninstaller. The HP Uninstaller opens.

  4. Click Continue.

  5. Select the HP product to remove, and then click Uninstall.

  6. When prompted, type the Administrator name and Password, and then click OK.

  7. When the Uninstaller finishes, drag any icons for the product to the Trash.

  8. Return to Applications, and then click the Utilities folder.

  9. Double-click Activity Monitor. The Activity Monitor opens.

  10. Under Process Name, click any process that begins with HP, and then click Quit Process ().

  11. Click Quit again.

  12. Close the Activity Monitor.

  13. Empty the Trash.

    NOTE: If you cannot delete some items, return to the Activity Monitor and end the process, and then try to empty the Trash again.
  14. Disconnect the product, and then restart your computer.

Step two: Download the HP Driver from HP website

If you have not already installed the Full Feature HP driver and would like to, follow these steps.

  1. Turn on the printer.

  2. Disconnect the USB cable from the printer and the computer (if you already connected it). If the printer is connected to your network, leave it connected.

  3. Go to HP Customer Support - Software and Driver Downloads .

  4. Use one of the available methods to identify your printer model.

    The software and driver results page displays when the printer model is identified.

    Figure 1: Example of the Software and driver results page

    Image: Example of the Software and driver results window
  5. Check to see if your operating system is correctly identified. If your operating system is not correct, click Edit, select your operating system and version from the drop-down menus, and then click Update.

  6. Click Driver - Product Installation Software, and then click Download.

  7. If an HP Download and Install Assistant window displays, select Use HP Download and Install Assistant (Recommended) or Download only, and then click Next.

    Figure 2: Example of the HP Download and Install Assistant window

    Image: Example of the HP Download and Install Assistant window
  8. Follow the on-screen instructions to save the driver to your computer.

  9. If you used the Download only method, open or run the driver file, and then follow the on-screen instructions to install the software.

How to scan a photo or document

Follow these steps to scan a photo or document.

Step one: Load the photo or document

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray, if your printer has one.

  1. Make sure that the printer is turned on and that it is connected to the computer.

  2. Load the document or photo.

    • Document

      When scanning a document you can position it directly on top of the scanner glass or you can use the ADF tray (if your printer has one).

      • Scanner glass

        Place the document print side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.

      • ADF

        Place a single-page or multi-page document into the ADF tray. The printed side faces up and the top edge goes into the tray first. Adjust the width guides to fit the document.

      NOTE: If your printer does not have an ADF and you are scanning a multi-page document, you will need to load each page on the scanner glass one at a time to scan the document.
    • Photo

      Place the photo image side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.

      CAUTION: Do not load photos in the ADF. Use the scanner glass instead to prevent damage to photos and the printer.

Step two: Start the scan

Use one of the following methods to start a scan.

NOTE: In general, use HP Scan to scan when you need to adjust the color and resolution, crop, and remove red eye in photos or documents.
Method one: Scan with HP Scan software

Follow these steps to scan a general photo or document using HP Scan software.

  1. Go to Macintosh HD/Applications/Hewlett-Packard, and then double-click the HP Scan icon.

  2. Select your printer, and then click Continue.

  3. Click the pop-up menu at the top of the Settings section, and then select Documents or Pictures.

  4. Click Profile Settings to view and change any scan settings.

  5. Click Scan to start the scan.

  6. After the scan is complete, select from the following options:

    • Click Save to save the document to a folder on your computer

    • Click Print to print the item.

    • Click Send to add the image to the iPhoto Library, to email Image files or PDF files, to preview Image or PDF files, save Image files in Pictures folder, or to save PDF files in the Documents folder.

Method two: Scan with HP Utility

Follow these steps to scan a general photo or document with HP Utility.

  1. Open HP Utility from the Dock.

  2. Under Scan Settings, click Scan to Computer.

  3. Click the Scan Tasks tab.

  4. Select any presets that apply to your scan job.

  5. Click the Edit... button, change any desired settings, and then click OK.

  6. To start the scan, click Test.

How to scan as editable text (OCR)

To scan as editable text, you can install optical character recognition (OCR) software from a third-party vendor. HP recommends that you contact the vendor to see if your printer is compatible, and for steps to use the software.

How to scan to email

Follow these steps to attach a scanned item to an email message.

Step one: Load the photo or document

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray, if your printer has one.

  1. Make sure that the printer is turned on and that it is connected to the computer.

  2. Load the document or photo.

    • Document

      When scanning a document you can position it directly on top of the scanner glass or you can use the ADF tray (if your printer has one).

      • Scanner glass

        Place the document print side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.

      • ADF

        Place a single-page or multi-page document into the ADF tray. The printed side faces up and the top edge goes into the tray first. Adjust the width guides to fit the document.

      NOTE: If your printer does not have an ADF and you are scanning a multi-page document, you will need to load each page on the scanner glass one at a time to scan the document.
    • Photo

      Place the photo image side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.

      CAUTION: Do not load photos in the ADF. Use the scanner glass instead to prevent damage to photos and the printer.

Step two: Scan to an email with HP Scan software

Follow these steps to scan to an email with HP Scan software.

  1. Go to Macintosh HD/Applications/Hewlett-Packard, and then double-click the HP Scan icon.

  2. Select your printer, and then click Continue.

  3. Click the pop-up menu at the top of the Settings section, and then select Documents or Pictures.

  4. Click Profile Settings to view and change any scan settings.

  5. Click Scan to start the scan.

  6. Click Send to email Image files or PDF files.

  7. Type the recipient's name in the email To box, and then type a subject in the Subject box.

  8. Type a message to the recipient, if needed, and then send the email.

How to scan a multi-page original into a single file

Follow these steps to scan a multi-page document into a single file.

NOTE: The HP software does not support scanning multiple photos into a single file.

Step one: Load the document

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray, if your printer has one.

NOTE: If your printer does not have an ADF and you are scanning a multi-page document, you will need to load each page on the scanner glass one at a time to scan the document.
  1. Make sure that the printer is turned on and that it is connected to the computer.

  2. Load the document.

    • Scanner glass

      Place the document print side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.

    • ADF

      Place a single-page or multi-page document into the ADF tray. The printed side faces up and the top edge goes into the tray first. Adjust the width guides to fit the document.

Step two: Scan with HP Scan software

Follow these steps to scan a multi-page original into a single PDF file using HP Scan software.

  1. Go to Macintosh HD/Applications/Hewlett-Packard, and then double-click the HP Scan icon.

  2. Select your printer, and then click Continue.

  3. Click the pop-up menu at the top of the Settings section, and then select Documents or Pictures.

  4. Click Profile Settings to view and change any scan settings.

  5. Click Scan to start the scan.

    NOTE: After the first scan completes, you have the option to scan more individual pages.
  6. Place the next document on the scanner, and then click Yes. Repeat this step until all pages are scanned, and then click No when prompted.

  7. Click Save, name the file, and then select a destination folder.

  8. Select one of the PDF file type options, and then click the check box next to Save all pages into a single file.

  9. Click Save to save all scanned pages into a single file.

Scan without HP Software

Although you cannot scan from the printer control panel without a Full Feature driver, you can still scan without the Full Feature HP software installed on your computer by using a basic set of scanning drivers as an alternative. These drivers enable scanning from Apple Preview or Apple Image Capture. You can also scan from the Print & Scan window.

You might choose to use these scanning drivers for one of the following reasons:

  • You installed and added your HP printer to the queue with Apple Software Update.

  • You installed and added an AirPrint-enabled HP printer to the queue with AirPrint in OS X 10.7 Lion.

    NOTE: If you installed with AirPrint, when you try to scan for the first time a 'Software for this device is not installed' message might display. The scanning software available from Apple is required to scan using an AirPrint printer queue.

    Figure 3: Example of the 'Software for this device is not installed' message

    Image: Example of the 'Software for this device is not installed' message
  • A Full Feature HP driver and software update for your operating system is not available, or your printer released before the HP driver and software update that supports scanning for your printer was released.

  • You have not yet installed the available HP Scan software for Lion.

  • You do not require all the features included in HP Scan software.

  • You are troubleshooting a scanning problem and trying to identify the source of the problem.

NOTE: Your printer must be added to the print queue to scan with the following methods. Open the Print & Scan window, and then click the plus button () to add your printer to the list, if it is not already listed.

Important: Before proceeding with any of the following methods, run Apple Software Update to make sure that you have the most current scanning software installed. Click the Apple menu (), click Software Update, and then click Show Details to install any available software updates.

Method one: Scan from Apple Preview

  1. Place the item that you want to scan on the scanner glass, or load it into the Automatic Document Feeder (ADF) if your printer has one.

  2. In the Applications folder or from the Dock, click Preview.

  3. From the Preview File menu, select Import from Scanner.

  4. Select your printer from the list. The details of the scan display.

  5. If a 'Software for this device is not installed' message displays after you select your printer, click Install, and then follow the instructions to complete the installation.

  6. Click Show Details to view scan settings and options.

    NOTE: Make sure that you select either the Flatbed mode or the Document Feeder mode, depending on your printer and how you plan to scan.
  7. Change any settings as necessary, and then click Scan.

Method two: Scan from Apple Image Capture

  1. Place the item that you want to scan on the scanner glass, or load it into the Automatic Document Feeder (ADF) if your printer has one.

  2. In the Applications folder or from the Dock, click Image Capture.

  3. Select your printer from the list. If your printer connects to a network, select it from the Shared list. The details of the scan display.

  4. If a 'Software for this device is not installed' message displays after you select your printer, click Install, and then follow the instructions to complete the installation.

  5. Click Show Details to view scan settings and options.

    NOTE: Make sure that you select either the Flatbed mode or the Document Feeder mode, depending on your printer and how you plan to scan.
  6. Change any settings as necessary, and then click Scan.

Method three: Scan from the Print & Scan window

Follow these steps to scan from the Print & Scan window.

Video of scanning from the Print & Scan window

The following video demonstrates how to set up and start a scan job from the Print & Scan window.

If you have trouble viewing the video or to view the video in a different size, click here to play the video on YouTube Non-HP site .

  1. Place the item that you want to scan on the scanner glass, or load it into the Automatic Document Feeder (ADF) if your printer has one.

  2. Click the Apple menu (), and then click System Preferences.

  3. Click Print & Scan, or Printers & Scanners and then click your printer in the left pane.

  4. Click the Scan tab, and then click Open Scanner.

  5. If a 'Software for this device is not installed' message displays after you select your printer, click Install, and then follow the instructions to complete the installation.

  6. Click Show Details to view scan settings and options.

    NOTE: Make sure that you select either the Flatbed mode or the Document Feeder mode, depending on your printer and how you plan to scan.
  7. Change any settings as necessary, and then click Scan.

  • If the Scan or Print icons do not display in the Printer Browser window toolbar, remove and then add the current HP printer.

How do I remove and then add a printer?

Follow these steps to remove and then add a printer.

  1. Return to the Print & Scan or Printers & Scanners window.

  2. Select your printer from the list.

  3. Click the minus sign () at the bottom of the list to remove the printer.

  4. Click the plus sign () at the bottom of the list to add the printer back to the list.

  5. Select your printer, and then click Add.

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